Document Vault
Every official record in one place. Categorized, versioned, and accessible to authorized users 24/7. No more digging through email chains.
Compliance infrastructure that survives board changes, staff turnover, and hurricanes.
RecordGuards is the permanent compliance layer for Florida community associations. We handle the documents, deadlines, and reporting — so nothing falls through the cracks.
Schedule a WalkthroughFlorida Changed the Rules
After Surfside, the Florida Legislature passed HB 1203, SB 4-D, and HB 913. These laws created new compliance obligations for every condominium and cooperative association in the state — structural inspections, reserve studies, mandatory record-keeping, and disclosure requirements that didn't exist two years ago.
Most buildings are not ready. Documents are scattered across filing cabinets, personal email accounts, and outgoing managers' laptops. Deadlines get missed. Boards turn over. Institutional knowledge walks out the door.
Your building is exposed right now. The question is whether you fix it before the state notices.
What We Do
Compliance Scorecards
A live dashboard showing exactly where your building stands. Green, yellow, red — by category. No guessing. No surprises at audit time.
Deadline Tracking
Statutory deadlines, insurance expirations, inspection windows — all tracked with automated alerts. Deadlines don't slip when the system is watching.
Managed Services
We don't just give you software. A compliance specialist manages your account — uploading documents, monitoring deadlines, and keeping your scorecard current.
Who It's For
Luxury high-rise condominiums, HOAs, and cooperative associations in South Florida. Buildings with 100+ units, professional management, and a board that takes compliance seriously.
Talk to Us
No sales deck. No demo queue. Just a conversation about what your building needs.
Schedule a Walkthrough