Choosing software · Florida associations
RecordGuards vs Condo Control, CONDUU, TenantEvaluation, Vinteum & HOA Cloud: an honest comparison
This comparison is based on each vendor's public materials as of June 2026. Products change; verify current offerings with each vendor directly. RecordGuards is one of the six products compared — read accordingly, and weigh independent sources too.
These six products get compared because they all serve Florida community associations — but they are built for different jobs. Condo Control is a broad, mature, all-in-one management and accounting platform. Vinteum is a national, communication-first management platform. HOA Cloud is a Florida-focused, AI-driven compliance-and-management platform for condos and HOAs. CONDUU is a Florida association website, electronic-voting, and management provider. TenantEvaluation is a resident-screening platform. RecordGuards is a Florida compliance platform built around the statutory mechanics of Chapters 718, 719, and 720 — records access, statutory notices, fining procedure, estoppel clocks, and the audit trail behind them.
If you need full accounting and work orders, RecordGuards is not that product today — and this page says so. If your hardest problems are the Florida statutes themselves, that is the job RecordGuards was built for.
The short version
| Feature | RecordGuards | Condo Control | CONDUU | TenantEvaluation | Vinteum | HOA Cloud |
|---|---|---|---|---|---|---|
| Built for | FL statutory compliance operations | All-in-one management + accounting | FL association websites, e-voting, management | Resident screening | Community communication + management (HOA / condo / POA) | FL Ch. 718 / 720 compliance automation + management |
| Florida-specific | Florida-only, by design | Multi-state / national | Florida-focused | Florida-native (Miami), operates beyond | National; serves Florida communities | Florida-focused |
| Chapters covered | 718, 719 (co-ops), 720 | Condos + HOAs | HOAs + condos | Screening (chapter-agnostic) | Condos + HOAs (chapters not specified) | 718, 720 (719 co-ops not advertised) |
| Statutory mechanics (estoppel clock, fining-and-hearing procedure, affidavits of mailing, notice consent) | Core product | Partial — records/notice features within a broader suite | Websites + voting focus | Not the product | Not advertised | 718/720 compliance tracking advertised; estoppel & fining-and-hearing not advertised |
| Multilingual resident portal | EN / ES full interface; PT / RU wayfinding | Not advertised | Not advertised | Not advertised | Not advertised | Not advertised |
| Accounting / payments | Assessment payments yes; full accounting not today | Yes — core strength | Via management services | Not advertised | QuickBooks Online integration; multiple payment methods | Yes — bank-connected financials, vendor payments |
| Third-party reviews at scale | Not yet — we are early, and say so | Yes — published G2 / Capterra presence | FLCAJ Readers' Choice award winner, multiple years | Published Google rating at volume | Yes — Capterra, Software Advice, FCAP Readers' Choice | Not advertised |
| Pricing public | No (quote) | No (demo / quote) | No (demo / quote) | No (demo / quote) | Starting price published (~$35/mo, by plan/size) | Free trial; full pricing via signup |
| Demo | Founding-partner application + preview | Booked demo | Booked demo / consultation | Booked demo | Booked demo / free trial | Free trial ("Try it free") |
"Not advertised" means the capability was not stated on the vendor's public materials as of June 2026 — not that it does not exist. Verify directly with each vendor.
Where each one is the better fit
Choose Condo Control if
you want one vendor for accounting, payments, amenity booking, work orders, and communications at scale, with a large installed base and a body of third-party reviews behind it. It is a mature generalist platform. Its Florida coverage is part of a national product rather than the organizing principle.
Choose CONDUU if
your primary need is the association website itself — including the Florida website-requirement deadlines — plus electronic voting, from a Florida-focused vendor with years of FLCAJ Readers' Choice recognition.
Choose TenantEvaluation if
the job is screening prospective residents and purchasers. That is their product, at high volume, and none of the others — including us — does it.
Choose Vinteum if
communication is your pain point — announcements, automated SMS and voice, a customizable community website and resident portal, amenity booking, and QuickBooks-integrated payments — from an established vendor with about a decade in the market and a deep bench of third-party reviews. It is a national all-in-one platform rather than a Florida-statute specialist.
Choose HOA Cloud if
you want a Florida-focused, AI-driven platform that bundles Chapter 718 and 720 compliance tracking with full accounting, vendor management, and a compliant community website in one place. HOA Cloud also advertises a "Compliance Shield" that reimburses certain fines up to $14,000 if you kept compliant status in their dashboard and were still penalized for a violation they should have caught — a guarantee RecordGuards does not offer. Its advertised coverage centers on condos and HOAs; we did not find Chapter 719 cooperatives, estoppel handling, or a multilingual portal in its public materials as of June 2026.
Choose RecordGuards if
the problems keeping your board or CAM up at night are statutory: the 10-business-day estoppel clock and its fee caps, fining and hearing procedure, affidavits of mailing, electronic-notice consent records, owner records access with an append-only audit history — across condos, HOAs, and cooperatives. Chapter 719 co-ops are a first-class citizen here; in most of this market they are an afterthought. And if your community reads in Spanish, the resident portal already does too — with Portuguese and Russian wayfinding.
What we won't claim
Three things you should know before weighing us against more established vendors:
- We are newer. Condo Control and TenantEvaluation publish customer counts and review volumes we have not earned yet. We are building our early cohort openly — that is what the founding-partner program on our homepage is.
- We are not an accounting suite. If general-ledger accounting is your first requirement, start with the generalists.
- We publish what's live versus what's on the roadmap. Our homepage separates shipped capability from planned capability explicitly. We think that should be table stakes in compliance software; judge every vendor — including us — by it.
Why statute depth is the comparison that matters in Florida
Florida is one of the most heavily regulated community-association markets in the country, and it legislates frequently — recent sessions changed website obligations, records penalties, director education, and more. Generic platforms bolt Florida features onto a national core. RecordGuards starts from the statutes: the estoppel clock and fee caps, the HOA website and records rules, the condo records requirements.
See also our multilingual resident portal and pricing.
Common questions
- Is RecordGuards an alternative to Condo Control?
- For Florida statutory-compliance operations — records access, statutory notices, fining procedure, estoppel handling, audit trail — yes. For all-in-one accounting and operations management, no; Condo Control is a broad management platform and RecordGuards does not offer accounting today.
- What does RecordGuards do that generalist HOA software doesn't?
- It is built Florida-first around Chapters 718, 719, and 720: statutory notice workflows with consent records, fining and hearing procedure, estoppel deadline and fee-cap handling, and an append-only audit history of records actions — including coverage for cooperative associations under Chapter 719, which most platforms in this market do not address.
- Which Florida association software covers cooperatives (Chapter 719)?
- Cooperatives are routinely left out of association software built for condos and HOAs. RecordGuards treats Chapter 719 cooperatives as a first-class association type alongside Chapter 718 condominiums and Chapter 720 HOAs.
- Do any of these vendors publish pricing?
- Most quote through a demo or application. As of this page's date, Vinteum publishes a starting price (around $35 per month, varying by plan and community size) and HOA Cloud advertises a free trial; RecordGuards and the others quote through a demo or application. None publishes a complete all-in price. Ask every vendor for total cost including setup, per-unit fees, and renewal terms.
- Which of these is built specifically for Florida condo and HOA law?
- Three of the six lean Florida: RecordGuards (built around the statutory mechanics of Chapters 718, 719, and 720), HOA Cloud (Chapter 718 and 720 compliance automation), and CONDUU (Florida association websites and e-voting). Condo Control and Vinteum are national all-in-one platforms that serve Florida communities, and TenantEvaluation is a resident-screening product. Among the six, RecordGuards is the only one we found that advertises Chapter 719 cooperatives as a first-class association type, based on publicly available competitor marketing as of this page's date.
- Is this comparison independent?
- No — RecordGuards wrote it, and you should read it that way. Every statement about other vendors is drawn from their public materials as of the date shown, and we link the things we don't do as plainly as the things we do. Verify with each vendor and with independent reviews.